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Whether you use Microsoft Outlook for your work email or personal email, you likely spend a lot of time each day on email. These comprehensive Microsoft Outlook tutorials will show you how to get the most from your email system. Understanding what your Outlook email system can do is the first step to saving time and working more effectively. #VBA Code Dim MyEmail As MailItem ' Create a new Outlook message item programatically Set MyEmail = Application.CreateItem(olMailItem) 'Define your attachment folder path and file name - modify this part as needed Dim AttachFolder, AttachFile As String AttachFolder = 'C: ' AttachFile = 'test.txt' 'Set your new message to, subject, body text. On your Mac, choose Apple menu System Preferences, click Keyboard, then click Dictation. Click the Shortcut pop-up menu, then choose a shortcut to start dictation. To create a shortcut that’s not in the list, choose Customize, then press the keys you want to use. For example, you could press Option-Z. Copy a new sound set folder to /Users/ username /Library/Group Containers/UBF8T346G9.Office/Outlook/ Outlook Sounds Sets. On the Outlook menu, click Preferences. Under Personal Settings, click Notifications & Sounds. Under Sounds, click the Sound set menu, and then select a sound set. Outlook for Microsoft 365 for Mac Outlook 2016 for Mac Outlook 2019 for Mac More. On the Tools tab, click Accounts.

Applies to:Outlook for Mac, Outlook 2019 for Mac

As an IT admin, you may want to provide Outlook for Mac users in your organization with a standard set of preferences in either of the following ways:

Set a default preference, which users can change.
Force a particular preference, which users can’t change.

The following preferences can be used to simplify account setup for Office 365 mailboxes, help protect company data, and support a streamlined user experience.

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These keys are CFPreferences-compatible, which means that it can be set by using enterprise management software for Mac, such as Jamf Pro.

The following list shows the preferences that are covered in this article:

Mailbox settings

Automatically configure Office 365 mailbox on first launch

The email address used for Office activation will be added on first launch.

Category	Details
Domain	com.microsoft.office
Key	OfficeAutoSignIn
Data Type	Boolean
Possible values	false (default) true
Availability	16.17
Comments	This key also suppresses first run dialogs for other Office apps, including Word, Excel, PowerPoint, and OneNote.

Specify Office 365 mailbox to be added on first launch

Set the domain or full email address of Office 365 mailbox to be added on first launch.

Category	Details
Domain	com.microsoft.Outlook
Key	DefaultEmailAddressOrDomain
Data Type	String
Possible values	Various (example: 'contoso.com')
Availability	16.18
Comments	The full email address or domain specified will be added in Outlook instead of the Office activation email address.

Allow only corporate mailboxes to be added

Specify one or more domains users are allowed to add in Outlook.

Category	Details
Domain	com.microsoft.Outlook
Key	AllowedEmailDomains
Data Type	Array of Strings
Possible values	Various (example: 'contoso.com$')
Availability	16.18
Comments	Format strings as regular expressions. Doesn't remove or disconnect accounts already added in Outlook.

Hide text about adding non-corporate mailboxes

Hide the “Did you know? Outlook supports…” text in the Set Up Your Email success dialog box.

Category	Details
Domain	com.microsoft.Outlook
Key	HideCanAddOtherAccountTypesTipText
Data Type	Boolean
Possible values	false (default) true
Availability	16.18
Comments	Only hides text. Doesn't impact ability to add non-corporate mailboxes.

Import/export settings

Disable import

Prevent users from being able to import archive files (.olm and .pst) and Outlook 2011 for Mac data.

Category	Details
Domain	com.microsoft.Outlook
Key	DisableImport
Data Type	Boolean
Possible values	false (default) true
Availability	16.18
Comments	Key must be set to true and forced.

Disable export

Prevent users from being able to export archive files (.olm).

Category	Details
Domain	com.microsoft.Outlook
Key	DisableExport
Data Type	Boolean
Possible values	false (default) true
Availability	16.18
Comments	Key must be set to true and forced.

Online meetings settings

Disable Skype for Business online meetings

Prevent users from adding Skype for Business online meeting details to events.

Category	Details
Domain	com.microsoft.Outlook
Key	DisableSkypeMeeting
Data Type	Boolean
Possible values	false (default) true
Availability	16.19
Comments	Key must be set to true and forced.

Disable Teams online meetings

Prevent users from adding Teams online meeting details to events.

Category	Details
Domain	com.microsoft.Outlook
Key	DisableTeamsMeeting
Data Type	Boolean
Possible values	false (default) true
Availability	16.20
Comments	Key must be set to true and forced.

Security settings

Disable 'Encrypt-Only'

Prevent users from applying the Encrypt-Only option to emails when using Microsoft 365 Message Encryption.

Category	Details
Domain	com.microsoft.Outlook
Key	DisableEncryptOnly
Data Type	Boolean
Possible values	false (default) true
Availability	16.40
Comments	Only applies to the new Outlook.

Disable 'Do Not Forward'

Prevent users from applying the Do Not Forward option to emails when using Microsoft 365 Message Encryption.

Category	Details
Domain	com.microsoft.Outlook
Key	DisableDoNotForward
Data Type	Boolean
Possible values	false (default) true
Availability	16.40
Comments	Only applies to the new Outlook.

Allow S/MIME certificates without a matching email address

Allow users to decrypt and encrypt S/MIME messages when the S/MIME certificate does not match the email address.

Outlook For Mac Create Sound Set 2018